Applications are closed for Part Time Staff positions. If you missed the opportunity to apply, kindly consider completing the volunteer/freelancer form.
Hijabi Ballers is excited to announce that we are growing our organization and are looking for individuals to join our team on a part-time basis. We are seeking dynamic individuals from our community to join our staff and play a crucial role in the development of our organization and in shaping the future of sports for Muslim females in Toronto and Canada.
As a member of the Hijabi Ballers staff team, you will contribute to the overall development of our brand and organization. Your insights, expertise and dedication will make a meaningful impact on the growth of Muslim female athletes and their communities.
We are seeking individuals with a variety of skills, backgrounds, and experiences to form a truly diverse team. In addition to the specific competencies required for each role, we encourage applicants who possess the following qualities to apply:
As a member of the Hijabi Ballers staff team, you will contribute to the overall development of our brand and organization. Your insights, expertise and dedication will make a meaningful impact on the growth of Muslim female athletes and their communities.
We are seeking individuals with a variety of skills, backgrounds, and experiences to form a truly diverse team. In addition to the specific competencies required for each role, we encourage applicants who possess the following qualities to apply:
- Passion for sports and a strong commitment to building community through sport
- Dedication to promoting inclusivity, diversity, and equitable access for women and girls in sport
- Knowledge of intersectional feminism
- Knowledge of Islamic values and principles
- Well-connected with the community including athletes, organizations, coaches, leaders, corporations and potential funders
DOWNLOAD THE FULL DESCRIPTION OF POSITIONS HERE.
LEARN MORE ABOUT WHAT WE'RE LOOKING FOR IN THE TEAM.
LEARN MORE ABOUT WHAT WE'RE LOOKING FOR IN THE TEAM.
Application deadline: 11:59 PM EST on Thursday August 31st, 2023. Information on how to apply is below.
Available Staff Positions:
Executive Assistant (2 year term)
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
Key Skills and Qualifications:
Marketing and Design Lead (2 year term)
Time commitment: 8- 10 hours weekly
Reports to Executive Director
Primary responsibilities:
Key Skills and Qualifications:
Social Media Manager (1 year term)
Time commitment: 8-10 hours weekly
Reports to Marketing and Design Lead
Primary responsibilities:
Key Skills and Qualifications:
Content Creator (1 year term)
Time commitment: 5-8 hours weekly
Reports to Marketing and Design Lead
Primary responsibilities:
Key Skills and Qualifications:
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
Key Skills and Qualifications:
Time commitment: 5-8 hours weekly
Reports to Director of Finance
Primary responsibilities:
Key Skills and Qualifications:
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
Key Skills and Qualifications:
Director of Programs (2 year term)
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
Key Skills and Qualifications:
Program Lead (1 year term, 2 positions available)
Time commitment: 5-8 hours weekly* | 2 positions available
* Some weeks may be less or more hours. 5-8 hours is the expected weekly average.
Reports to Director of Programs
Primary responsibilities:
Key Skills and Qualifications:
App Product Manager (3 year term, remote)
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
Key Skills and Qualifications:
App Engagement Lead (1 year term, remote)
Time commitment: 5-8 hours weekly
Reports to App Product Manager
Primary responsibilities:
Key Skills and Qualifications:
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
- Manage general inbox, responds to emails, and directs emails to team as necessary
- Keep up to date on Hijabi Ballers’ current programs and projects
- Attend meetings with external stakeholders as required, takes meeting minutes, and shares minutes and action items with team
- Manage the new employee orientation process including assembling new hire package, transition resources and tools
- Collect and track employee timesheets for payroll
- Maintain volunteer contact management system and work with Director of Programs to recruit volunteers as needed for programs
- Maintain the contact list of freelancers or potential organizational partners
- Handle any other duties as assigned by the Executive Director
Key Skills and Qualifications:
- College or University Level Diploma/Degree in Humanities or in a relevant field such as Administration or Human Resources
- 1-3 years of professional experience providing related administrative and executive-level support
- Is knowledgeable of Hijabi Ballers’ history, current programs and projects
- Is knowledgeable of administrative and record management practices, procedures and standards
- Possesses good critical thinking problem solving skills and sound judgment
- Has strong leadership and people management skills
- Is Proficient with Gmail, Google Drive, Excel, Powerpoint
- Possesses excellent organizational skills and strong attention to detail
- Has excellent time management skills, ability to prioritize and juggle multiple tasks
- Works well under minimal supervision
Marketing and Design Lead (2 year term)
Time commitment: 8- 10 hours weekly
Reports to Executive Director
Primary responsibilities:
- Create monthly social media calendar and oversee/manage content and posts for all social media platforms
- Draft, design and create graphics for social media as requested by team, with accompanying text for captions/posts
- Develop and implement social media processes, plans and strategies for successful outreach, engagement and promotion of new programs/events
- Propose new and creative ideas for improving social media engagement
- Work closely with the Social Media Manager to ensure social media channels are topical, relevant and exciting
- Ensure marketing and design content align with brand vision and values
- Working closely with Director of Partnership & Brand Relations, ensure contractual social media requirements are met when doing paid promotions, ads and that correct accounts/people are tagged
- Work closely with Director of Programs to ensure programs are promoted with the accurate and necessary information
- Complete any other design/marketing tasks as required
Key Skills and Qualifications:
- College or University Level Diploma/Degree in the Digital Creative Arts/ Marketing
- 1-3 years of relevant work experience
- Is knowledgeable on and monitors current social media and marketing trends and strategies
- Creative, bold and innovative; thinks outside of the box
- Works well with a team
- Strong attention to detail including strong copy editing skills
- Excellent time management skills, ability to prioritize and juggle competing priorities
- Proficient with Adobe Photoshop, ProCreate, Canva and/or similar platforms
Social Media Manager (1 year term)
Time commitment: 8-10 hours weekly
Reports to Marketing and Design Lead
Primary responsibilities:
- Post social media content on Instagram, TikTok, LinkedIn, Twitter, Facebook (and other other platform) as scheduled in monthly social media calendar
- Maintain regular social media engagement by replying to comments, resharing/retweeting, commenting on others’ posts, and responding to DMs (using a cohesive Hijabi Ballers voice)
- Ensure social media pages are free of harassment and hateful or abusive comments
- Update the Hijabi Baller websites and webpages, and all social media channels with latest programmatic content
- Tag players, athletes, partners in posts/stories
- Stay up-to-date and knowledgeable on Hijabi Ballers programs, participants and networks
- Support the Marketing and Design Lead in creating graphics and posters for social media when needed
- Consult the Marketing and Design Lead, Program Lead, or the Executive Director when replying to questions/concerns on social media
Key Skills and Qualifications:
- High school diploma and/or 1-2 years of experience creating social media content
- Is knowledgeable on current social media trends
- Creative; thinks outside of the box
- Works well with a team
- Strong attention to detail and copy editing skills
- Experience with Adobe Photoshop, ProCreate, Canva or similar platforms is an asset
Content Creator (1 year term)
Time commitment: 5-8 hours weekly
Reports to Marketing and Design Lead
Primary responsibilities:
- Capture photos and record videos at events for Instagram reels or Tiktok videos
- Create reels and TikToks, following current and relevant trends or for behind-the-scenes footage
- Capture content at events, meetings, programs to share with social media manager
- Work closely with Social Media Manager and Marketing and Design Lead in creating photography/videography protocol at live events, ensuring that all content is relevant and aligns with brand vision and values
Key Skills and Qualifications:
- High school diploma and/or 1-2 years of experience creating social media content
- Is knowledgeable on current social media trends
- Creative; thinks outside of the box
- Works well with a team and has strong interpersonal skills
- Knowledgeable of best practices in capturing photos or recording video, with specific attention to religious protocol and comfort with Muslim and hijab-wearing women and girls
- Digital Content Creating experience required (personal or professional)
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
- Oversee all financial matters related to Hijabi Ballers, and provide oversight on annual budgets and budget projections, quarterly and annual statements, and fundraising initiatives
- Working with the Executive Director, plan and create annual budgets for programs, marketing, and operations
- Work wWith the Director of Programs to, ensure programs are staying within budget
- Provide timely and scheduled updates to the Executive Director regarding budgets and the financial status of organization
- Develop and approve finance policies, develop processes and procedures and create a sustainable financial structure for Hijabi Ballers
- Develop annual financial statements to present to the Board
- Work with Board Treasurer in addressing and resolving any and all financial concerns
- Create financial documents as requested by the Executive Director
- Develop innovative ideas and identify opportunities for fundraising and gaining sponsorships/donations
- Support the Executive Director in creating sponsorship package
- Work closely with Director of Partnerships and Brand Relations to coordinate successful sponsorships and partnerships
- Supervise the Accounts Manager and ensure that reimbursements, invoices and payroll are processed on time
Key Skills and Qualifications:
- University Level Diploma/Degree in Accounting, Business or Finance
- 2-3 years relevant professional experience in accounting, financial management, reporting and administration, fundraising, and in preparing financial documents and budget analysis
- Knowledgeable on best accounting and finance practices, procedures and standards
- Strong leadership skills
- Strong attention to detail
- Excellent problem solving, analytical and critical thinking skills
- Ability to manage multiple projects and tasks
Time commitment: 5-8 hours weekly
Reports to Director of Finance
Primary responsibilities:
- Review and approve reimbursements to pay out on a monthly basis
- Review and approve invoices to pay out on a monthly basis
- Process funds to grant recipients on a timely basis
- Manage Quickbooks account and general ledger
- Raise any financial concerns with Director of Finance
- Prepare any financial documents as requested by Director of Finance
- Working with Director of Finance, prepare financial reports to present to the Board
Key Skills and Qualifications:
- Currently enrolled in post-secondary program or recent graduate in Bookkeeping/ Payroll/Accounting/Business/Finance
- Is knowledgeable on best bookkeeping, accounting/ finance practices, procedures and standards
- Strong attention to detail, highly organized and excellent time management skills
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
- Attend external events on behalf of Hijabi Ballers, network and cultivate partnerships/relationships with key stakeholders and organizations
- Represent Hijabi Ballers’ views/ideas when partaking in community tables or meetings
- Act as the liaison between Hijabi Ballers and other Muslim women sports organizations for outreach, knowledge or resource sharing
- Maintain positive relationships with donors and sponsors
- Work alongside the Executive team in creating the annual Hijabi Ballers Impact Report to share with donors and sponsors
- Ensure deliverables are met for paid partnerships and contracts
- Manage the network of freelance workers and contractors and connect them with the Hijabi Ballers team when needed for specific programs or events
- Other relevant duties as assigned
Key Skills and Qualifications:
- Recent graduate or currently enrolled in post-secondary studies
- 1-2 years of relevant work experience in partnerships and outreach
- Is knowledgeable on Hijabi Ballers’ history, current and past programs, mission and values
- Is knowledgeable and passionate about a variety of sports and the Muslim female sport experience, especially in the GTA
- Excellent customer service and stakeholder management skills, ability to work with people from diverse backgrounds
- Strong communication skills (oral and written)
- Good interpersonal skills and outgoing personality, enjoys carrying conversations and networking
- Strong attention to detail
- Excellent time management skills, ability to prioritize and juggle multiple projects
- Ability to commute across the GTA
- Asset: Experienced in building community partnerships and working with donors
Director of Programs (2 year term)
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
- Oversees the operation of all programs and is responsible for their overall success
- Ensures program leads are implementing programs as outlined in program plan
- Working closely with the Executive Assistant, recruit volunteers for programs as needed
- Working closely with Director of Marketing and Design, ensure programs receive appropriate coverage on social media before, during and after execution
- Working with the Director of Finance, ensure programs stay within allocated budgets
- Working with the Director of Research and Education, ensure program plans, goals and methods are evidence-based
- Support the Director of Research and Education with program evaluation
- Evaluate and assess gaps and interest in communities to suggest new, innovative and needed programs that align with organization’s mission and values
- Working with the Director of Partnerships and Brand Relations, conduct outreach and collaborate with partner organizations in joint programs
- Occasionally attend programs to connect with participants and learn on the ground, or when Program Leads/volunteers are absent
- Create general logistical and planning processes to ensure the successful and smooth delivery of programs
Key Skills and Qualifications:
- College or University Level Diploma/Degree in relevant field
- 2-3 years of relevant work experience conducting outreach, coordinating or managing programs or projects, or another relevant field
- Strong critical thinking and problem solving skills
- Strong leadership skills; ability to manage a small team
- Strong attention to detail and follow through
- Experienced in program design, planning, and evaluation
- Excellent time management skills, ability to prioritize and juggle multiple projects
- Ability to commute within the GTA if needed for programs
- Has vast network comprised of organizations, community leaders, potential program participants
- Is knowledgeable on Hijabi Ballers’ history, current and past programs, mission and values
- Is knowledgeable and passionate about a variety of sports and the Muslim female sport experience, especially in the GTA and in Canada
Program Lead (1 year term, 2 positions available)
Time commitment: 5-8 hours weekly* | 2 positions available
* Some weeks may be less or more hours. 5-8 hours is the expected weekly average.
Reports to Director of Programs
Primary responsibilities:
- Responsible for day-to-day operations and the successful delivery of programs in their assigned portfolio (Ex. Get Certified Program, F-Series, Sunday Ball, Annual Tournament, Weightlifting, CHILL Board Sports)
- Lead programs on the ground or assign key volunteers to lead program (depending on program type, location, and length)
- Manage and train volunteers to assist with facilitating or running programs
- Responsible for purchasing and organizing the storage and delivery of any equipment, snacks and other materials required for programs
- Executes program according to plan and budget
- Has a portfolio of a variety of programs
- Works closely with the other Program Lead to manage any programs in joint portfolio
- Reports on success of the program and raises any concerns to Director of Programs
Key Skills and Qualifications:
- Currently enrolled in post-secondary program or recent graduate in relevant field
- 1-3 years of experience in planning and delivering community sports programs
- Experience in coordinating or facilitating sports programs, workshops
- Is knowledgeable and passionate about a variety of sports and athletics
- Experience working with Muslim women and girls and is knowledgeable about the Muslim female sport experience and the diverse needs of Muslim female athletes in the GTA
- Strong critical thinking and problem solving skills
- Excellent leadership and facilitation skills
- Strong interpersonal skills, ability to cultivate good relationships with stakeholders, from program participants, volunteers and community or corporate partners
- Excellent time management skills, ability to prioritize and juggle multiple projects
- Ability to commute within the GTA for programs
- Has vast network comprised of organizations, community leaders, potential program participants
App Product Manager (3 year term, remote)
Time commitment: 8-10 hours weekly
Reports to Executive Director
Primary responsibilities:
- Responsible for successful delivery and operations of the Hijabi Ballers Community App
- Learn about new strategies and tools (via Disciple Media) to create user-centric experiences on the app and suggest new ideas to improve the user experience
- Ensure app is current, engaging, relevant and meeting targeted goals
- Manage Community Blog on the app, suggest topics, schedule posts, review and approve submissions for blog
- Manage the Muslim Sport Organization (MSO) Intake Form, liaise with MSOs to ensure the app experience is successful for them and beneficial for their community
- Manage Events Form and work with App Engagement Lead to ensure events calendar is up to date and effective for app users
- Monitor the overall usage, engagement, and outputs of the app on an ongoing basis
- Ensure app users are abiding by Hijabi Ballers Community App guidelines and escalate any issues to the Executive Director
- Work with app developers (Disciple Media) to communicate any issues, get resources and learn about best practices
- Create processes for successful maintenance and operation of app
Key Skills and Qualifications:
- College or University Level Diploma/Degree in UI/UX, Product Management or relevant field
- 1-3 years of work experience in the UX/product management/ tech space
- Knowledge of or experience with graphic design is an asset
- Strong understanding of Hijabi Ballers, Hijabi Ballers Community App, App users and their needs
- Is knowledgeable and passionate about a variety of sports and the Muslim female sport experience, especially in the GTA
- Strong creative, critical thinking and problem solving skills
- Strong attention to detail
- Excellent time management skills, ability to prioritize and juggle multiple projects
- Excellent verbal and written communication skills with the ability to present ideas in a clear, concise fashion to technical and non-technical audiences.
App Engagement Lead (1 year term, remote)
Time commitment: 5-8 hours weekly
Reports to App Product Manager
Primary responsibilities:
- Under the direction of the App Product Manager, make timely posts on the app to promote programs, publish blog submissions according to schedule, update events calendar as required
- Push engagement on the app by replying to comments, making posts, polls, etc
- Provide suggestions for improving engagement on the app (i.e, creating new groups, scheduled posts, or any other edits)
- Ensure content and posts meet Hijabi Ballers Community App guidelines and are free from discrimination and hate
- Work with app developers (Disciple Media) to communicate any issues, get resources and learn about best practices
Key Skills and Qualifications:
- Currently enrolled in post-secondary program or recent graduate in UI/UX or relevant field
- Strong understanding of Hijabi Ballers, Hijabi Ballers Community App, App users and their needs
- Experienced working with apps and/or digital media
- Is knowledgeable and passionate about a variety of sports and the Muslim female sport experience, especially in the GTA
- Strong attention to detail
- Excellent verbal and written communication skills
- Works well under minimal supervision
How to Apply:
Review the part time staff position descriptions to see what role is the best fit for you.
To submit your application, please email hijabiballers@gmail.com with your CV/Resume. Please write “FirstName LastName_Staff Application – [Name of Position]” in the subject line of your email.
Only applicants selected for interviews will be contacted.
If you self-identify as a Muslim woman, please indicate this in your application.
Not sure if this is the right role for you? We are also seeking Board of Directors, Volunteers and Freelancers.
For any inquiries or for further information, please contact hijabiballers@gmail.com.
Application deadline: 11:59 PM EST on Thursday August 31st, 2023.
To submit your application, please email hijabiballers@gmail.com with your CV/Resume. Please write “FirstName LastName_Staff Application – [Name of Position]” in the subject line of your email.
Only applicants selected for interviews will be contacted.
If you self-identify as a Muslim woman, please indicate this in your application.
Not sure if this is the right role for you? We are also seeking Board of Directors, Volunteers and Freelancers.
For any inquiries or for further information, please contact hijabiballers@gmail.com.
Application deadline: 11:59 PM EST on Thursday August 31st, 2023.