Status: Part-Time, 1-year Contract (with possibility of renewal).

Hours: 15 hours/week.

Compensation: $23/hr ($17,940 annually before deductions).

Schedule: Flexible, but must be available for some weekdays, some weeknights, and occasional weekends to support programming and activations.

Reports To: Programs & Operations Manager.

Nature: Hybrid (with in-person work and meetings in GTA); Flexible Hours

Application Deadline: Thursday, July 23 at 5 pm EST

Role Overview

The Administrative & Marketing Coordinator is a versatile role designed to meet the daily operational, marketing and administrative needs of Hijabi Ballers. Reporting directly to the Programs & Operations Manager, this individual provides critical support in social media and digital community management, content creation, and administration. This role requires a creative self-starter who can balance structured administrative tasks with dynamic marketing needs and is a passionate sports fan.

Key Responsibilities

1. Emails and Communication: 

● Inbox Management: Monitor and filter through general inbox, respond to inquiries and initiate meetings and conversations as required. 

● External Communications: Manage email communications to and from partners, program participants, parents and coaches to support program delivery and engagement. Support with compiling and distributing the monthly newsletter and manage the digital WhatsApp community to maintain and grow community engagement. 

2. Marketing & Content Creation 

● Marketing Strategy & Planning: Manage, plan and coordinate marketing and social media strategies, campaigns and content calendar to support program delivery, community impact and engagement. 

● Social Media Management: Manage and maintain engagement on all social media platforms (Instagram, Facebook, TikTok, LinkedIn), ensuring consistent presence and brand alignment. 

● Content Production: Translate program and community impact into relevant, innovative, high-quality marketing assets, digital content and compelling stories using tools like Canva, CapCut and other AI/ editing software. 

3. Digital & Systems Support

● Website Maintenance: Support the Programs & Operations Manager with regular website updates and UX improvements. 

● Digital Organization: Help manage and maintain internal tools and systems, including Google Drive, Google Photos, and digital archives. 

4. Program Logistics & Event Support: 

● Program & Events Support: Assist with program and event logistics, including registration support, attendance, purchasing and setting up snacks, set-up and take down and other on-site assistance as required. 

● On-site Marketing: Ensure on-site programs and activations have a strong marketing and branding presence, content is captured and participants are engaged with the brand/organization. 

5. Asset Management & Administration: 

● Inventory & Assets: Manage all physical merchandise, program supplies, and organizational assets, including storage unit oversight. 

● Ad Hoc Admin: Support ad-hoc projects and administrative needs as they arise

Required Skills and Qualifications

● 1–3 years of marketing experience, with strong knowledge of social media platforms, Canva, Google Workspace, and project management software and comfort integrating AI tools to streamline workflows. 

● Background or experience in sports, recreation, community programming, or sport-for-development initiatives and passionate about Hijabi Ballers’ mission

● Excellent time management, prioritization, and organizational skills, with strong attention to detail. 

● Demonstrated experience developing and executing social media strategies, growing online communities, creating platform-specific content, analyzing engagement metrics, and translating program impact into compelling digital stories. 

● Strong critical thinking and sound judgment, with the ability to assess risks and navigate logistical challenges, especially under pressure. 

● Self-motivated and proactive, with the ability to work efficiently and independently while consistently producing high quality, polished work with minimal oversight

● Strong written communication skills, particularly in email communications, newsletters, and marketing materials. 

● Proven background in office administration, program execution and logistics coordination. 

● Occasional reliable access to a vehicle and small storage space, such as a car trunk, to support travel to storage units and program sites across the GTA.

● Reliable access to technology including computer, phone and cell service

Due to the nature of our work and the community we serve, prioritizing candidates with lived experience and a deep understanding of the unique cultural, religious, and systemic intersectionalities facing Muslim women and girls is central to our mission. We encourage applications from all qualified individuals who share this insight, including women, Indigenous peoples, persons with disabilities, and racialized individuals.

How to Apply

If you have experience in social media & digital community management, content creation, and administration, a strong understanding of community equity, and a passion for creating inclusive spaces, we invite you to apply. We also recognize that talent comes in many forms. If you are passionate about our mission and are a quick learner but do not meet every single qualification exactly as listed, we still encourage you to apply and tell us how your unique skills and community connection make you a fit. Thank you for considering working with Hijabi Ballers!

Please apply below with your resume and a cover letter detailing your relevant experience and approach to programming and organizational operations.

Submission Requirements:

• Updated Resume / CV

• Cover Letter

Questions / Contact: For any questions regarding this opportunity, please contact HR@hijabiballers.co