Request for Proposals (RFP)

Program Implementation Consultant

Hijabi Ballers In Schools (HBiS)

Term: Project-based contract, lasting X to Y months with an estimated commitment of X–Y hours weekly/monthly

Compensation: Paid Opportunity - please submit your total project-based quote, including hours and timeline

Application Deadline: [Date]

Location: Greater Toronto Area (GTA) / Hybrid

Project: Hijabi Ballers In Schools (HBiS) Initiative

Submissions & Inquiries: hbis@hijabiballers.com

Grant Name if applicable

About Hijabi Ballers

Hijabi Ballers is a nonprofit organization dedicated to recognizing, celebrating, and increasing access to sport and physical activity opportunities for Muslim girls and women. Through community programming, advocacy, leadership development, and sector-wide capacity building, Hijabi Ballers works to remove systemic barriers and build culturally safe, inclusive spaces where Muslim youth can thrive and take up space on and off the field.

Project Overview

Hijabi Ballers is seeking a qualified Program Implementation Consultant to support the execution of the Hijabi Ballers In Schools (HBiS) initiative.

HBiS is a three-year initiative that has completed its initial research phase across eight Muslim-majority schools in the Greater Toronto Area (GTA). We are now moving from research into action, seeking expert support to transform research findings into a comprehensive, scalable, and responsive school-based sport implementation plan.

As part of this mandate, the consultant will synthesize existing research to identify critical gaps, limitations, and unanswered questions that may impact program delivery. This includes evaluating whether additional stakeholder or participant insight is required—specifically examining demographic dimensions such as race, ethnicity, and intersectional lived experiences to ensure our programming meets the unique needs of Muslim girls and young women.

Scope of Work

The consultant will work collaboratively with the Hijabi Ballers team across six key pillars:

1. Research Review & Gap Analysis

  • Review and synthesize existing HBiS research and secondary supporting evidence.

  • Identify operational implications, limitations, and evidence gaps within the initial findings.

  • Assess gaps related to race, ethnicity, and other demographic factors to determine where further data collection is needed.

  • Provide actionable recommendations to address identified gaps through engagement and program design.

2. Implementation Planning

  • Translate research findings and priority needs into a practical, phased implementation strategy.

  • Develop an adaptable implementation roadmap for participating schools.

  • Map key dependencies, priorities, resource requirements, and risk mitigation strategies.

3. Program Design & Delivery

  • Support the co-design of school-based sport clinics, leadership workshops, presentations, and coaching initiatives.

  • Establish culturally responsive, accessible, and high-quality program formats tailored to Muslim youth.

  • Develop facilitator toolkits, program templates, and standardized delivery resources.

4. School & Stakeholder Engagement

  • Assist with relationship management and communication protocols for participating GTA schools.

  • Identify school-specific operational requirements and administrative considerations.

  • Facilitate meaningful engagement channels with students, educators, school administrators, and coaches.

5. Facilitator & Coach Support

  • Support the recruitment, onboarding, and training of community facilitators and coaches.

  • Create and refine orientation guides focused on culturally responsive and trauma-informed coaching practices.

6. Monitoring, Evaluation, and Learning (MEL)

  • Build an MEL framework to evaluate program reach, engagement quality, implementation fidelity, and impact.

  • Define key performance indicators (KPIs) to track whether identified research gaps are being resolved.

  • Establish feedback loops for continuous program refinement.

Anticipated Program Activities

The school implementation phase may encompass:

  • Interactive school presentations promoting athletic participation and leadership.

  • Sport-specific clinics and movement workshops.

  • Leadership, well-being, sportsmanship, and confidence-building modules.

  • Team coaching, mentorship, and youth leadership cohorts.

  • School-customized physical activity initiatives.

Key Deliverables

  • Research Synthesis & Gap Analysis Report: Review of findings, limitations, and demographic considerations (including race and ethnicity).

  • Comprehensive Implementation Plan: Phased roll-out roadmap outlining timelines, milestones, school models, and resource allocations.

  • Program Design & Delivery Framework: Structured curriculum outlines, workshop modules, and clinic agendas.

  • Operational Toolkits & Resources: Facilitator manuals, onboarding guides, and session templates.

  • Monitoring & Evaluation Framework: Data collection tools, survey instruments, and impact tracking indicators.

  • Progress Reporting & Final Evaluation: Regular check-in updates and a final lessons-learned report with sustainability recommendations.

Desired Qualifications

  • Proven track record designing and implementing youth-centered sport or community programs.

  • Direct experience working within school boards or educational settings across the Greater Toronto Area (GTA).

  • Deep understanding of Muslim communities, intersectionality, and culturally responsive program design.

  • Demonstrated experience conducting research reviews, needs assessments, and program evaluations.

  • Strong project management, strategic planning, and multi-stakeholder facilitation skills.

  • Experience working alongside equity-deserving communities and youth leadership frameworks.

Proposal Requirements

Interested candidates and consulting teams are invited to submit a proposal including:

  1. Statement of Interest & Overview of Experience: Summary of relevant projects and organizational background.

  2. Proposed Approach & Methodology: Outline of how you plan to approach the scope of work and deliverables.

  3. Draft Work Plan & Timeline: High-level project schedule and key milestones.

  4. Budget & Rate Schedule: Estimated cost proposal, including an hourly rate breakdown and estimated hours per deliverable.

  5. References: Contact details for two professional references from comparable projects.

Timeline & How to Apply

  • Project Timeline: To be shared with shortlisted candidates.

  • Submissions: Please fill out the form below and/or Please submit your proposal in PDF format to hbis@hijabiballers.com with the subject line:

    [RFP Submission] HBiS Program Implementation Consultant – [Your Name / Organization]

Questions and inquiries regarding this RFP can be directed to hbis@hijabiballers.com.